Tax Specialist VAT

HAVI Logistics Poland | Kraków | Full-time | Finance

Join HAVI and become part of a global organization that is transforming supply chain management through innovation, efficiency, and digital progress. We are looking for a Tax Specialist VAT to support tax compliance activities and help ensure accurate, timely, and legally compliant VAT processes across multiple entities and countries.

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About HAVI

HAVI is a global, privately owned company specializing in the innovation, optimization, and management of supply chains for some of the world’s leading brands. Since 1974, HAVI has grown to employ more than 10,000 people and serves customers in over 100 countries.

Our expertise spans marketing analytics, packaging, supply chain management, and logistics. In addition, our affiliated company, The Marketing Store, enhances our offering with customer engagement services. Together, we help businesses solve supply chain challenges from commodity to customer.

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About HAVI Global Business Services

Established in 2019, our Global Business Services (GBS) center provides high-quality financial, planning, and supply chain services for clients across more than 30 countries in Europe and beyond.

With teams based in Kraków and Katowice, we focus on:

• Operational excellence

• Innovation

• Digital transformation

• Continuous improvement

• Delivering outstanding service to internal and external stakeholders

At HAVI GBS, you will work in a collaborative, inclusive, and forward-thinking environment where your ideas and contributions truly matter.

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The Opportunity

As a Tax Specialist VAT, you will be part of HAVI’s VAT and Income Tax function, helping to ensure tax compliance across a range of legal entities and jurisdictions. This role is centered on managing VAT obligations, supporting group-wide VAT advisory needs, and contributing to process improvements and digitalization initiatives.

You will also have the opportunity to support broader tax activities when needed, making this a varied and impactful role within an international environment.

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Key Responsibilities

VAT Compliance and Reporting

• Prepare, submit, and administer:

• Preliminary and annual VAT returns

• EC Sales Lists

• Other VAT-related reports for multiple registered entities and countries

• Prepare source data and supporting documentation

• Perform compliance checks and troubleshoot discrepancies

• Monitor accounting postings related to VAT

• Coordinate and review incorrect postings and VAT corrections

• Reconcile VAT accounts for monthly closings and financial statements

Process Improvement and Digitalization

• Support the harmonization of group-wide VAT reporting using AVALARA

• Drive digitalization initiatives by expanding VAT reporting solutions into additional countries and business units

• Standardize and stabilize VAT processes to:

• Reduce manual work

• Minimize errors

• Support efficient implementation of legal changes in systems and tools

Business Support and Advisory

• Act as a point of contact for VAT-related questions for selected business areas

• Help internal stakeholders understand VAT implications in business processes

• Provide practical support on VAT-related matters in a clear and professional manner

Input VAT Refunds

• Prepare input VAT refund applications to foreign tax authorities

• Coordinate with external service providers throughout the refund process

Audit Support

• Support tax audits and other audits related to VAT within the scope of the German tax department

Additional Tax Support

• Assist the wider tax team by taking on other tax-related tasks when required

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What We Are Looking For

We are seeking a finance and tax professional who combines technical VAT expertise with strong communication skills and a proactive, solution-oriented mindset.

Required Experience and Knowledge

• Experience in Tax/VAT compliance within an international environment

• Ideally gained in a:

• Global industrial company, or

• Consulting/advisory firm

• Good knowledge of German and European VAT regulations

• Hands-on experience in the preparation of VAT filings

• Solid understanding of finance and accounting principles

• Ability to recognize business processes with VAT relevance

Preferred Qualifications

• A tax-related qualification, such as a Bachelor’s degree or equivalent certification

• Familiarity with:

• MS Office

• JDE/Oracle

• SAP R/3

Key Competencies

• Ability to explain complex VAT matters clearly to internal stakeholders

• Strong analytical thinking

• Excellent communication skills

• Strong organizational and time management abilities

• Confidence and credibility in a professional setting

• Good technical understanding and an affinity for digital tools and technology

Language Skills

• Fluent English is required

• German is highly desirable

• An additional European language would be an advantage

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Why Join HAVI?

At HAVI, you will find more than just a job—you will discover a workplace where you can contribute ideas, grow professionally, and make a real impact in an international business environment.

What We Offer

• The opportunity to turn your ideas into success

• Diverse career and development opportunities

• A varied and interesting area of responsibility

• A high level of ownership and room for initiative

• A supportive and collegial working atmosphere

• An open and inclusive company culture

• Collaboration with a dynamic international team

• Attractive remuneration with performance-related elements

• Flat hierarchies and quick decision-making processes

• The stability of a successful and rapidly growing employer

• Comprehensive onboarding and individual familiarization with your role

• Health promotion initiatives

• Modern work equipment

• Structured training and professional learning opportunities in your specialist field

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Our Culture and Values

At HAVI GBS, we are committed to creating an inclusive, diverse, and sustainable workplace. We believe our differences in background, experience, and perspective make us stronger as a team and better as an organization.

As an Equal Opportunity Employer, HAVI fosters an environment where everyone is respected, supported, and empowered to succeed—regardless of background or identity.

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Be Part of the Future

If you are looking for an opportunity to apply your VAT expertise in a global, evolving, and collaborative business, we would love to hear from you.

Join HAVI in Kraków and help shape the future of supply chain management.